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About Us - Introduction

Conference Services

Cox & Kings conference events are a result of extensive planning and considerable research and ensure the most comprehensive travel experience. We are experienced and equipped to handle any event on a turnkey basis, right from the start to the end.

Range Of Cox & Kings Conference Services

  • Conference
  • Business
  • Meets
  • Event Management
  • Seminars
  • Exhibitions
  • Product launches
  • Incentives

- As Official Travel Agents (TRS- Travel Related Services)
- As ProfessionalConference Organizer (PCO) -Conference Associates Partners
- Turn Key Projects
- Exhibition Organisers

Cox &Kings has the experience and expertise to undertake planning and execution of all aspect of the Conference Management.

Pre Conference Services
Assistance in bidding for the Conference
Budgeting as per Organisers projection
Negotiation and Contracting
Programme Planning- Announcements
Coordination with Speakers
Marketing & Promotion (India & overseas)
Database Search & Data Management
E-mailers & Postage
Telemarketing services
Logo design & printing
Website set-up
Promotional Films / Powerpoints
Sponsorships & Grants
Ministry Approvals - protocol & liaison
Flow Charts
Venue Selection - Accommodation and Social Functions.
Secretariat set-up
Online facilities for Registration / Abstract submission
Visa Assistance / confirmed delegates listing with Ministry of Home Affairs
Setting up computerization management system
Finalization of Vendors for Ancillary services.
Audio Visual planning
Layout plans and Exhibitor Manual
Exhibition space selling and sponsorships
Souveniers, posters and Conference Stationary
Badge designing, printing and VIP cards.
Correspondence with service suppliers to firm up services.
Communication with participants.
Correspondence and regular reports to the organizer.


In Conference Services
Venue set-up - allocation of service areas
Hall decoration & checkup for preview rooms
Secretariat setup - staffing
Registration set up
Accounts counter & On spot registration
Business center - fax / internet and photocopy facilities
Staff allocations / briefs
Airport facilitation desk
Airport pick and drop
Transport & shuttle services to Venue / Social functions/ hotel
Signage - Backdrops, indication signs, placards
Badges distribution and Transport stickers
Delegate kitbags and contents
Audio Visual equipment and Technical staffing
Video Conferencing facility for satellite selected areas.
Hall Management -Comperes, ushers, dais plates
Photography and video coverage.
Simultaneous interpretation and language assistants.
Registration and Assistance counters.
Information and Message counters.
Hall planning / seating arrangement
Speeches distribution
Documentation - in all major global languages, editing, laser, printing, translation, proof reading, photocopying, binding
Abstract production and distribution.
Onsite CD processing and publishing and website up-dating.
Exhibition stalls and branding signage
Exhibition security
Catering and Theme functions
Cultural shows
Accompanying persons customized programs.
Day tours Management and Entertainment services
Closing ceremony - Souvenirs and Mementoes


Post Conference Services
Transfers and send offs
Post Conference Tours
Editing and printing reports
Post Conference correspondence
Balance invoicing
Closing of accounts
Settlement of accounts
Closure of conference
Reviews and reports