Apply for your visas early and avoid disappointment !
It is essential that you apply for your visas early. Given the security concerns and cautious approach adopted by embassies and consulates,
Visa processing can take quite long. Hence it is of utmost importance that you submit the documents required to apply your visa well in
advance of your date of travel.
At the time of booking your tour please make sure you have the appropriate passport valid for at least 6 months (For Malaysia -
9 months) after the date of your return to India, along with enough blank pages for all visas.
Personal Interview / Biometrics
You may be required to appear personally before the embassy / consulates for any Interview(s) / providing biometrics as and when required
and advised by the concerned authorities.
Help us serve you better :
Kindly book your tour at least 4 months
in advance. At the time of booking, ask
our Sales officer to provide the document
checklist required to apply for your visa.
Submit the Documents required, along with
the Interest free non refundable booking
amount and Documentation amount within
10 days from the date of booking. (If your
departure date is within 45 days from
the date of booking, submit all the above
immediately at the time of booking your tour).
- Embassies / Consulates may give you the
Interview dates after one and half months
or more from your application date.
- Grant / Rejection of visas is the sole
discretion of embassy /consulate.
- Embassies / Consulates do not grant
visas on damaged passports.
- You are required to furnish only genuine
1. Why is personal attendance required for some visas?
Biometrics : Biometric data that will be
collected are scans of your fingertips
and a digital photograph of your face or
eyes. There should be no cuts, wounds
or Mehendi on your hands when going
for biometric scanning. All UK, USA and
FRANCE visa applicants are required
to provide biometric data as part of the
application process. Children under the age
of 5 (UK), 6 (FRANCE) and 14 (USA)* do
not have to visit a Visa Application Centre
to have their photographs and finger scans
taken, but their photographs will need to
be provided with the application form. Each
time you apply for a UK and FRANCE visa
you will need to have your fingers scanned
and photograph taken. If you are a regular
traveler to the UK, we recommend that you
consider applying for a longer term visa. The
procedure is simple and quick and should
take less than 5 minutes. Visa procedures
change from time to time and from country
* Children under the age of 14 applying for
a visa to USA have to carry their Original
Birth Certificate along with them, while
applying for a visa at the US Consulate.
2. Does Cox & Kings guarantee visa?
There is no guarantee that Cox & Kings can
get the Visa for you. Our role is only to assist
you to submit a visa application which is
correctly filled and signed by you. Embassies
and Consulates have the sole jurisdiction and
authority for granting Visas. Visas can take
upto 2 to 3 months to be granted / returned.
3. Why is it necessary to confirm services before visas are obtained?
One of the mandatory requirements of the
Consulates / High Commissions applying
for tourist visas (in accordance to the visa
rules of each country) is that the person /
traveler applying for a tourist / visitor visa
must have a valid confirmed return airline
ticket reservation and confirmed hotel
accommodation reservations. This is one
of the many safeguards that the consulates
take whilst issuing tourist / visitor visas
so as to ensure that this is a genuine
4. On what basis is the visa granted or rejected or declined?
It is the responsibility of the tourist to
ensure that all information filled in the visa
forms is correct and genuine. The visa is
issued by the consulate after it does all its
background checks, the financial stability
of the tourist, and after assessing the risk
as to whether the tourist is likely to return
to his home country or would illegally
overstay / seek employment in a foreign
country. Cox & Kings have no role
whatsoever to play in granting or denial of
visas because each traveler / tourist has
his or her own circumstances and situation
whereby they have to convince the visa
interview officer of their genuine intentions.
5. What are the normal reasons of visa rejections:
Fraud documents - No chance to reapply.
Insufficient fund's in account - Passenger
gets a chance to reapply while submitting
good bank statement, can break investment
done in FDR and transfer the fund to Saving
account and enclose a letter from the bank
for the same.
Sudden deposits - Can reapply by giving
explanation on letterhead and proof for fund
Not provided evidence of business - Can
reapply with business registration.
Not provided original documents such as
Income Tax Returns and bank statement
- Can reapply with original documents.
In case visas are rejected by the consulates
/ embassies, you may consider reapplication,
provided we have sufficient time
/ working days prior to the departure of
your selected tour date.
6. Why are cancellations charged if visas are rejected?
- If the tourist cancels his / her travel
there are certain cancellation fees that
apply such as the airlines, hotels and cruises cancellation fees which then have
to be passed on to the traveler. As explained
earlier Consulates require confirmed tickets,
hotels and insurance prior to accepting the
visa application. Granting / rejection of
visas is the sole discretion of embassy /
consulate. We only act as a facilitator for
providing visa guidance services.
- Cox & Kings has to bear certain
administrative, processing and other
expenses that are required to be made
for making these reservations for the
traveler. These cancellation charges
shall apply irrespective of the reason for
cancellation. These charges are the genuine
pre - estimate of the damages that we will
suffer on account of cancellation and are
payable without proof of actual damages.
Hence, it is important before booking
your holiday tour package to study the
cancellation policy and the cancellation
charges that would apply once you book
tour package. Also please note that
Consulates / Embassies have their own
visa application processing fees and visa
fees which too have to be paid in advance at
the time of submitting your visa application.
In most cases there is no refund of any
part of the visa fees or the visa application
processing fees returned, if the tourist's
visa application is rejected by the consulate.
In fact, many a time due to cancellation, Cox
& Kings suffer losses because sometimes
the cancellation is done at a time of
holiday rush and the supplier such as the
hoteliers, airlines and cruises have a 100%
You expressly agree to abide by the
foregoing Terms & Conditions and
- In group tours the advantage of a
group tour is the reduced tour price
due to the numbers of a group which
facilitates collective buying. When there are
cancellations, the numbers of the group
reduce and it is too late to fill the vacant
seats and the cost per tourist member
on the group increases as the number
of travelling passengers are reduced. It
is not possible to penalize the remaining
travelling members of the group for your
In view of the above explained reasons,
cancellation fees are charged in case visas
are rejected by the consulates / embassies.
The Company cannot be held responsible
/ liable for such rejection of visas, unless
there is a manifest error committed by